Record Series Abstract
Records Series includes: Election Petitions and Certificates of Write In Candidacy; Ballot Approvals; Six-Month Reports and Presidential Preference Primary Statement of Expenses.
Record Series Active
Cut Off at End of
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Total Retention Years
Total Retention Months
Retention End Action
Records are received in paper format and scanned for retention. After scans are verified for completeness and accuracy, paper records will be stored in office for 1 year and then destroyed by State approved methods. Electronic document are kept for 5 years and then destroyed by state approved methods.
Department of State Division of Elections 7th Floor, WR Snodgrass TN Tower Nashville, TN
6 cu. ft.; 1 gb
Information Shared Outside the State
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Retention Legal Citation
Tenn. Code Ann. 2-8-108
Legal Citation PDF
Departmental File Server
Departmental Storage Array; HP SAN/NAS, HP DL Servers
Windows File Server; Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
Division of Elections - 312 Rosa L. Parks Ave., 7th Floor
Departmental Storage Backup & Recovery Solution; Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape). Physical backup tapes sent off site to Iron Mountain Vault.
Departmental Storage Backup & Recovery Solution; In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. I
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID