An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2969
Effective Date
Record Series Abstract
RECORDS INCLUDE BUT NOT LIMITED TO; FILE FOR EACH IGNITION INTERLOCK INSTALLATION COMPANY. INCLUDED ARE OWNERS APPLICATION, TECHNICIANS APPLICATION, INSPECTION FORMS, TOLL AND REVIEW FILES.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
When company ceases to exist.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and stored in paper and electronic. Maintain in agency 5 years after cut off. Records will be destroyed by state approved methods after retention ends.
Worksheet
Record Location
1226 Foster Avenue, Davis Quad #2 Nashville, TN 37243
File Arrangement
Alpha
Media Format Generated
Both
Date Range
08/2010 - current
Agency
Allotment Code
34901
Annual Accumulation
less than 1 cu. ft., 1 GB
Current Volume
6 cu.ft, 10 GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Records Center Retention Period
0
Retention Legal Citation
NO
Electronic Records Plan Inventory
System Name
H-Drive
Hardware Description
All hardware for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS)
Software Description
All software for maintaining the records series shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS).
System Location
The database containing electronic records is kept on servers maintained and supported by STS at State Data Centers.
Backup Procedures
Backup procedures shall be maintained in accordance with Current STS Data Center Operations policy.
Disaster Recovery
Disaster Recovery procedures shall be maintained in accordance with Current STS Data Center Operations policy.
Data Migration Description
STS maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with STS.
RDA Comments
Records Management Division (RMD)
10-03-2019
No recommended changes.
Tennessee State Library and Archives
10-04-2019
No recommended changes.
Comptroller Audit Review
10-11-2019
We have reviewed RDA 2969 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-15-2019
Thank you.
RMD Director
10-17-2019
RDA 2969 is a request to revise an RDA. The retention period will change from fifteen years and destroy to five years and destroy. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2969.
Public Records Commission
11-12-2019
PRC approves RDA 2969.