Record Series Abstract
Record series contains documentation regarding financial assistance for small and minority-owned businesses. Files include, but are not limited to: program applications, tax returns, loan payment records, financial statements, and company articles of incorporation.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Incoming documents are scanned. Once scanned, paper files are verified for accuracy and then shredded/destroyed by state approved methods. Electronic images are kept 5 years and then destroyed by state approved methods.
Andrew Jackson Building, 15th floor
10 Megabyte electronic
3 Gigabyte electronic
Information Shared Outside the State
Yes - Original
Essential Record Stored
essential record stored electronically in an agency file share
Essential Record Media Type
Confidential Legal Citation
TCA 4-4-125 (Dissemination of social security numbers)
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Agency Shared Drive Server
standard server array
Documents are stored in PDF format on agency shared drives.
System is located in the agency office in the Andrew Jackson Building.
Files are backed up daily. Full procedures are on file with the Treasury IT division.
Detailed DR procedures for Treasury\'s file share are located in the Treasury Recovery Planner.
Data Migration Description
Detailed plans for migrating Treasury\'s records are on file with the Treasury IT division.
Legacy Revision UUID