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Tennessee Higher Education Commission, Division of Postsecondary State Authorization (DPSA) Audit Files of Authorized Institutions

RDA Number
11142
Effective Date
Record Series Abstract
DPSA audit files may include, but are not limited to, the following: a copy of the notice of audit, the audit report, the authorized institution\'s response to the audit report and correspondence related thereto, and the closure letter.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Cut off at the end of the calendar year when the audit file is closed.
Total Retention Years
16
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records will be maintained inactive for 16 years after cut off. After 16 years, the records are to be destroyed. Files may include sensitive information including but not limited to education records and personal identifiable information. Therefore, files will be destroyed according to standards for secured information.
Allotment Code
33201
Record Location
Tennessee Higher Education Commission, Division of Postsecondary State Authorization Locked File Cabinet, Parkway Towers, 404 James Robertson Parkway, Suite 1900, Nashville, TN 37243
File Arrangement
Alphabetically by institution name
Date Range
to
Annual Accumulation
.5 cu. ft.
Current Volume
3
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
16 years from the end of the calendar year of date of closure
Records Center Retention Period
N/A
Record Sample PDF
2070.sample.pdf131.57 KB
Legacy Revision UUID
2070