An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2202
Effective Date
Record Series Abstract
CORRESPONDENCE, FIELD/ACTIVITY REPORTS, MAPS, INSPECTION REPORTS, PERMIT APPLICATIONS, PHASE IV FACILITY APPROVALS TRANSFERS OF OWNERSHIP, SOLID WASTE PROCESSING EVALUATION, COMPLIANCE MONITORING, WASTE EVAL. FEE WORKSHEET (CN-0932), (CN-1497) AS IT PERTAINS TO THIS DIVISION, APPLICATION PERMITS, SOLID WASTE GENERAL FILE INDEX. ADDITIONALLY, THE NON-REGISTERED SITE RECORDS COMPLAINT LETTERS AND RESPONSES, RECORD OF COMPLAINTS AGAINST NON-REGISTERED SITES, INSPECTION OR SITE VISIT INFORMATION, MAPS OF LOCATION, NOTICE OF VIOLATIONS WITH FOLLOW-UP CORRESPONDENCE AND FOLLOW-UP LETTERS TO COMPLAINANT.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
THE FILES ARE TO BE CUT OFF AT THE CLOSE OF FACILITY
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The files are to be cut of at the clean close of facility. Paper records are then scanned electronically onto an approved ECM server and verified. Paper records may be destroyed after verification. Records are stored electronically permanently. Previously microfilmed records will be stored permanently.
Worksheet
Record Location
TN Tower 14th floor
File Arrangement
Numeric
Media Format Stored
Electronic
Film
Date Range
to
Allotment Code
327.35
Annual Accumulation
6 cubic feet, 25 GB
Current Volume
10 cubic feet, 60 rolls of microfilm, 75 GB
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
permanent
Retention Legal Citation
Solid Waste Management Chapter 0400-11-01
Electronic Records Plan Inventory
System Name
Enterprise FileNet
Hardware Description
Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description
FileNet P8 5.2
System Location
Data Center South Primary-Data Center North Secondary
Backup Procedures
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
RDA Comments
Records Management Division (RMD)
09-05-2019
No recommended changes.
Tennessee State Library and Archives
10-01-2019
No recommended changes.
Comptroller Audit Review
09-05-2019
We have reviewed RDA 2202 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-02-2019
Thank you.
RMD Director
10-26-2019
RDA 2202 is a request to revise an RDA. The retention period will change from fifty years and destroy to permanent. The format will be paper/electronic/film. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2202.
Public Records Commission
11-12-2019
PRC approves RDA 2202.