Record Series Abstract
Records pertaining to certification of persons performing lead based paint abatement/removal and asbestos abatement, Application to conduct lead based paint activties-individuals CN-1297, Application for a firm to conduct Asbestos Abatement activities, CN-1300, Accreditation application for asbestos training providers, CN-1297, CN-1298, CN-1328, CN-1301, CN-1304, CN-1497 as it pertains to this division, asbestos activities summary work sheet and any related correspondence.
Record Series Active
Cut Off at End of
If Other, Explain
Cut off at end of accreditation period
Total Retention Years
Total Retention Months
Retention End Action
The records are to be cut off at the end of the accreditation period, paper records will be converted to electronic format. Paper records will be destroyed upon verification of electronic records,maintain in agency for 5 years, then destroy by state approved methods.
14th Floor, TN Tower 312 Rosa L. Parks Ave.
Media Format Stored
2009 to Current
5 cu. ft.,5 GB
15 cu. ft., 5 GB
Information Shared Outside the State
Environmental Protection Agency
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Retention Legal Citation
TCA: 68-131-402; CFR: 40CFR CH.1 PT. 745.226; TN LEAD BASED PAINT ABATEMENT RULES: CHAPTER 1200-1-18-.01(G)
Electronic Records Plan Inventory
Windows Server 2012 R2 Data Center Edition/EMC Isilon
FileNet P8 5.2
Data Center South Primary-Data Center North Secondary
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 3078 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 3078 is a request to revise an RDA. The retention period will remain five years and then destroy. The format will be electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 3078.