An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2499
Effective Date
Record Series Abstract
DOCUMENTATION REGARDING SOLID WASTE ENFORCEMENT ACTIONS INCLUDING; INSPECTION REPORTS, ORDERS, APPEALS, PENALTY SHEETS, DEEDS, PERMITS, ENFORCEMENT REQUESTS, GENERAL CORRESPONDENCE, ENFORCEMENT ACTIVITY LOG, ATTENDANCE LOG, COST LOG, RECEIPTS, ETC.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After post closure care
Total Retention Years
5
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The files are to be cut off after post closure care. The records will be maintained in agency for 5 years. Paper will be converted into electronic format. Paper will be destroyed after verification of electronic documents is completed. Previous microfilmed records will be stored permanently. Electronic records will be stored permanently in agency.
Worksheet
Record Location
14th Floor TN Tower
File Arrangement
Alphabetical
Media Format Generated
Paper
Media Format Stored
Electronic
Paper
Film
Date Range
to
Allotment Code
327.35
Annual Accumulation
3 cubic feet, 1GB
Current Volume
8 cubic feet, 9 rolls of microfilm, 1GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Retention Legal Citation
HAZARDOUS WASTE MANAGEMENT RULE 1200 1-11-01.09
Electronic Records Plan Inventory
System Name
Enterprise FileNet
Hardware Description
Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description
FileNet P8 5.2
System Location
Data Center South Primary-Data Center North Secondary
Backup Procedures
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
RDA Comments
Records Management Division (RMD)
06-22-2017
No recommended changes
Tennessee State Library and Archives
06-26-2017
No recommended changes.
Comptroller Audit Review
06-26-2016
We have reviewed RDA 2499 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
06-26-2017
Thank you.
RMD Director
06-27-2017
RDA 22499is a request to revise an RDA. The retention period will remain permanent in agency but the format will change to paper/electronic/film. The Disposition Notes and Worksheet have been updated. Recommend approval of request to revise RDA 2499.
Public Records Commission
09-07-2017
PRC approves RDA 2499.