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Annual Prevailing Wage Rate Surveys

RDA Number
Effective Date
Record Series Abstract
Survey records include state highway construction project entry forms, wage calculation forms, labels, prevailing wage survey letters, and survey responses. Paper documents and electronic documents are maintained in the Central Office. The purpose of the survey record is to gather information from private employers such as hours worked in a particular wage classification per industry and amount of wages paid in each wage classification. Records will be destroyed by state approved method.
Record Series Active
Cut Off at End of
If Other, Explain
Upon completion of the survey
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
The paper records are submitted to the agency by commercial contractors. The records are created and maintained in an approved computer operating system. The cut off is triggered when the survey is completed. Records will be destroyed by state approved methods.
Allotment Code
Record Location
Nashville Central Office
File Arrangement
Alpha, Numeric
Date Range
1975 through current.
Annual Accumulation
0.50 cu. ft. (0.22 gb.)
Current Volume
0.25 cu. ft. (0.11 gb.)
Record Value
Audit Requirements
Information Shared Outside the State
Essential Record
Yes - Original
Essential Record Stored
WRC Division - Labor Standards Unit 220 French Landing Drive, 2B Nashville, TN 37243
Essential Record Media Type
Confidential Legal Citation
T.C.A 10-7-503
Does this Record Series Contain Sensitive Information?
Agency Retention
5 years
Record Sample PDF
165.sample.pdf516.38 KB
System Name
Hardware Description
Surveys - Record Series is stored on a 2012 Virtual Machine Server, located in the 220 French Landing Drive, Nashville, TN 37243 building, First Floor. The record series may be accessed via desktop computers safely stored in the Labor Standards Unit area in the same building. The record series is password protected.
Software Description
Surveys - The software used to store the data is an Oracle database, accessed via a desktop application which is only accessible from desktop computers safely stored in the Labor Standards Unit area located at 220 French Landing Drive, Nashville, TN 37243. The database is password protected. There is also a NIC interface which links directly to the Oracle database and is password protected. Additionally, the NIC application is only accessible to input data during the month of October each year.
System Location
220 French Landing Dr, 2B, Nashville, TN
Backup Procedures
Surveys - The data is backed up daily by the standard daily incremental process, to tape, and also has a weekly full backup on Friday each week. The backup is located in the 220 French Landing Drive Building, First Floor, Nashville, TN 37243 and is also sent off to Iron Mountain weekly. Additionally, each year\'s data is backed up to a separate file prior to loading the next year\'s data to the Oracle database.
Disaster Recovery
Surveys - The data is backed up at the State Disaster Recovery site. In the event of a disaster, the data would be retrieved using standard procedures. This application has been assigned a Bronze Level for Disaster Recovery. Therefore, recovery in a disaster situation could take between one (1) and three (3) weeks. Ops Planner is now the state\'s sole repository for Disaster Recovery/Business Continuity (DR/BC) documentation.
Data Migration Description
The data is stored in a set of tables which are regenerated each year for the purpose of storing current tables. The previous year\'s data is copied and saved in the same database, but is not used. The information is not migrated to another system, or used elsewhere - all data is used internally in one database, one system, for one purpose. We are in the process of creating a new system, and the data will be migrated from the current location to a new location, but maintained in the same way.
Legacy Revision UUID