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Alternative Dispute Resolution (ADR) Program Records

RDA Number
2820
Effective Date
Record Series Abstract
This record series consists of all documentation related to Rule 31 Mediator listings which includes but is not limited to listing applications, approval/denial/deferral correspondence, listing renewal forms, continuing mediation education related documents, and any and all other correspondence related to mediator listings
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
after mediator has lapsed into inactive status or after death
Total Retention Years
15
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Files will be maintained in electronic and paper form in agency in the Court Services Division for 15 years after the mediator has lapsed into an inactive status or after the death of the mediator and then purged and destroyed by state approved methods.
Allotment Code
30220
Record Location
511 Union Street, Suite 600 Nashville, TN 37219
File Arrangement
Alphabetical
Date Range
1996 - current
Annual Accumulation
5 - 10 cu. ft. 7-8 gigabytes
Current Volume
148 cu. ft. 70 gigabytes
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Any agencies needing information about current professional standing of those that are listed. State examples are Kentucky, Georgia, Arkansas, Mississippi and Alabama.
Essential Record
Yes - Original
Essential Record Stored
Administrative Office of the Courts, 511 Union Street, Suite 600, Nashville, TN 37219
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
Supreme Court Rule 31, Section 11-Grievances
Does this Record Series Contain Sensitive Information?
No
Agency Retention
15 years
System Name
ADR - IB27S26
IT-ABC Number
n/a
Hardware Description
HP DL380 G8 physical server, RAID 5 disk array
Software Description
Windows Server 2008 R2, Oracle 11g
System Location
Administrative Office of the Courts Nashville City Center, Suite 600 511 Union Street Nashville, TN 37219
Backup Procedures
Weekday backups. Full backup Tuesday, differential backup Monday, Wednesday, Thursday and Friday. Backed up to raid 5 disk storage array, 2 week retention policy.
Disaster Recovery
Obtain replacement hardware if required, rebuild server and OS, restore data from local disk backup.
Data Migration Description
ADR data resides in an Oracle database and will be migrated, as needed, to other environments by the AOC DBA staff using a Data Pump Export and Import.
Legacy Revision UUID
1033