Record Series Abstract
These special project records relate to areas of law where outside counsel is obtained and include but are not limited to immigration, I-9 work visa extensions, I-9 audits Records consist of but are not limited to correspondence, emails, applications and supporting documentation.
Record Series Active
Cut Off at End of
If Other, Explain
Cut off is 5 years after completion of the project.
Total Retention Years
Total Retention Months
Retention End Action
Records are maintained in Office of General Counsel until completion of project. Afterwards records are transferred to DIDD warehouse storage and kept there until end of retention period at which time they are destroyed according to state approved methods.
DIDD Office of General Counsel, 315 Deaderick Street, 8th Floor UBS Tower, Nashville, TN 37243 DIDD Warehouse Storage, 275 Stewarts Ferry Pike, Nashville, TN 37214
<1 megabyte - electronic .25 cubit ft - paper
3 megabytes - electronic 1 cubic foot - paper
Information Shared Outside the State
Federal Government, US Department of Justice, Immigration and Naturalization Services
Does this Record Series Contain Sensitive Information?
Shared Network Storage Records are stored in the State of Tennesse Data Centers
Windows Servers 2012 R2
Microsoft Word Applications
State of Tennessee Data Centers
Replication across Data Centers, Complete Weekly File Backup
3 moths on site, 7 years Stone Mountain
Data Migration Description
Data is stored as combination of PDF and/or Microsoft Word and Excel Files. Data is periodically backed up by STS. Data may be copied and/or extracted in bulk through standard Windows file.
Legacy Revision UUID