An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11343
Effective Date
Record Series Abstract
These records include but are not limited to correspondence, pleadings, court orders, court transcripts, discovery, settlement agreements, documents and information gathered for or provided to parties and select emails pertaining & related to, but not limited to the Arlington lawsuit, Clover Bottom and Greene Valley lawsuit, John B. Lawsuit, HB vs. Emkes lawsuit.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Cut off is 5 years after all applicable appeal periods have expired.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are maintained in DIDD Office of Legal Counsel until final judgement and the expiration of all applicable appeal periods. Records are stored in DIDD warehouse storage until the end of retention period and are to be destroyed in accordance with state approved methods at the end of retention period.
Worksheet
Record Location
315 Deaderick Street, 8th Floor,UBS Tower, Nashville, TN 37243 DIDD warehouse storage at 275 Stewarts Ferry Pike, Nashville, TN 37214
File Arrangement
apha numeric
Media Format Generated
Both
Date Range
1995-current
Allotment Code
344.01
Annual Accumulation
15 cubic feet - paper 300 megabytes - electronic
Current Volume
345 cubit feet - paper 6 gigabytes - electronic
Record Value
Legal
Audit Requirements
Both
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 33-3-103
Does this Record Series Contain Sensitive Information?
No
Electronic Records Plan Inventory
System Name
Shared Network Storage Records are stored in the State of Tennesse Data Centers
Hardware Description
Windows Servers 2012 R2
Software Description
Microsoft Word Applications
System Location
State of Tennessee Data Centers
Backup Procedures
Replication across Data Centers, Complete Weekly File Backup
Disaster Recovery
3 months on site, 7 years Stone Mountain
Data Migration Description
Data is stored as combination of PDF and/or Microsoft Word and Excel Files. Data is periodically backed up by STS. Data may be copied and/or extracted in bulk through standard Windows file.
RDA Comments
Records Management Division (RMD)
04-24-2019
No recommended changes.
Tennessee State Library and Archives
04-25-2019
No recommended changes.
Comptroller Audit Review
04-25-2019
We have reviewed RDA 11343 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-29-2019
Thank you!
RMD Director
04-30-2019
RDA 11343 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11343.
Public Records Commission
05-22-2019
PRC approves RDA 11343