Record Series Abstract
These records consist of but are not limited Lease Agreements, Lease Amendments, and Lease Extensions.
Record Series Active
Cut Off at End of
If Other, Explain
After Termination of Expiration of Lease including all Amendments/Extensions
Total Retention Years
Total Retention Months
Retention End Action
Records are generated and stored in paper and electronic format. The Lease Agreements are kept for 5 years past the termination or expiration of the Lease (including Amendments/Extension) and afterwards the record will be destroyed in accordance with approved destruction methods.
315 Deaderick Street, 8th Floor UBS Tower, Nashville, TN 37243
By property address/location
2012 to current
Paper: 0.1 cubic feet Electronic: 0.002 GB
Paper: 0.5 cubic feet Electronic 0.01 GB
Information Shared Outside the State
Essential Record Stored
Confidential Legal Citation
HIPAA Privacy CFR 45 Part 164
Does this Record Series Contain Sensitive Information?
Retention Legal Citation
CFR 45 Part 164
Legal Citation PDF
Record Sample PDF
Shared Network Storage Records are stored on file servers within the State's data center using Storage Area Network (SAN) space.
Windows Servers 2012 R2
Nashville Data Center Capitol Complex Services Center (CCSC), 901 5th Avenue North, Nashville, TN 37243
Replication across data centers complete weekly file backup.
3 months on-site, 7 years Stone Mountain
Data Migration Description
Data is stored as a combination of PDF and/or Microsoft Word and Excel Files. Data is periodically backed up by STS. Data may be copied and/or extracted in bulk through Standard Windows File Restore Processes, or files can be copied or moved by an individual user through normal Windows features.
Legacy Revision UUID