Record Series Abstract
INCIDENCE INFORMATION FROM REQUIRED REPORTING FACILITIES AND PROVIDERS FOR PATIENTS DIAGNOSED WITH CANCER OR TREATED FOR CANCER. DEMOGRAPHIC, DIAGNOSTIC, AND OTHER DISEASE-RELATED INFORMATION IS COLLECTED.
Record Series Active
Cut Off at End of
If Other, Explain
Calendar year of diagnosis date
Total Retention Years
Total Retention Months
Retention End Action
Data is cancer incidence information from Facilities and Providers required to report by statute. Data must be accessed for rate computation over time. Electronic reporting from Facilities is encouraged by the CDC's National Program of Cancer Registries (NPCR), and saved on the server. Paper lab records, when submitted, are scanned to an electronic format then verified for accuracy. Once verified, the paper lab records are destroyed using approved methods. Selected information from the lab records is manually entered into the electronic database. Lab records contain additional patient information that may be needed for future epidemiological research and studies. Electronic data from both the Cancer Registry and the lab reports are kept permanently.
Data Center,South; Smyrna,TN
1/1986 - current
1 Tape per year approximately 1 gig, 15 cubic feet paper
133 cubic feet paper, 37 gig electronic
Information Shared Outside the State
Center for Disease Control, North American Association of Center Cancer Registries, other state Central Cancer Registries.
Yes - Original
Essential Record Stored
Essential record is the abstracted data garnered from electronic and paper submissions from reporting facilities and practitioners. Database is located at OIR Data Center.
Essential Record Media Type
Confidential Legal Citation
TCA 68-1-1006 Health Insurance Portability and Accessibility Act (HIPPA)
Does this Record Series Contain Sensitive Information?
Retention Legal Citation
TCA 68-1-1003;68-1-1004;68-1-1006 No specific retention period cited in state or federal statute or rule. Retention of Lab Reports are to satisfy CDC program audit expectations for funding of the Tennessee Cancer Registry, and epidemiological research and studies.
Legal Citation PDF
Tennessee Cancer Reporting System
VMware, OIR Data Center File Server currently resides on DC0419006WF000. Recovery requires a standard server with MS Windows 2003 or greater operating system with 210 gigabytes of available disk space. Database Server Currently resides on DC0419006WF000. Recovery requires a standard file server with Windows 2003 or greater operating system. Database on DC20SDCWB00001. Recovery requires an encrypted SQL Server 2008 with 35.02 gigabytes of available disk space
Data Center, South; Smyrna, TN
Daily, by STS, following STS established policy & procedures. File server and database server backups are performed daily by STS.
STS network recovery policy & procedures. Non-critical recovery time. Location: Data Center South; Smyrna, TN RTO:>2 weeks PO:24 hours STS Level: Bronze Most Registry Plus applications are available for download via the internet at: http://www.cdc.gov/cancer/npcr/tools/registryplus/
Data Migration Description
DATA MIGRATION TYPICALLY OCCURS EVERY 5-10 YEARS AS ADVANCEMENTS ARE MADE IN TECHNOLOGY.
Legacy Revision UUID