An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11353
Effective Date
Record Series Abstract
Record Series governs Fund 15 accounting records generated by the Department of Finance & Administration's Office of Business and Finance. The Record Series includes but is not limited to Fund 15 project files, accounting records and supporting documentation as needed.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
50
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and may be maintained in either paper or electronic format. Paper copies of electronic records may be destroyed as long as the electronic files has been verified for completeness and accuracy. Records are cut off at the end of the Fiscal year and then maintained in agency for 50 years. At the end of retention period records will be destroyed according to State approved methods.
Worksheet
Record Location
Snodgrass Tower - 20th floor Nashville TN
File Arrangement
Project / Fiscal Year
Media Format Generated
Both
Date Range
1988- Current
Allotment Code
31701
Annual Accumulation
.10 Cubic Feet (Paper) 1 MB (Electronic)
Current Volume
7 Cubic Feet (Paper) .01 GB (Electronic)
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Snodgrass Tower - 20th Floor Nashville, TN
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
50 years
Records Center Retention Period
None
Retention Legal Citation
None
Electronic Records Plan Inventory
System Name
FSCM(Fund 15)
Hardware Description
Utilizes virtual machines at the North and South STS Data Centers
Software Description
Complex APPS-AEM
System Location
Data Center North and Data Center South
Backup Procedures
STS- Daily Tape backups
Disaster Recovery
State Standard Disaster Recovery Plan
Data Migration Description
Full data migration plan on file at STS and meets state and professional standards
RDA Comments
Records Management Division (RMD)
04-25-2019
No recommended changes.
Tennessee State Library and Archives
04-25-2019
No recommended changes.
Comptroller Audit Review
04-25-2019
We have reviewed RDA 11353 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-30-2019
Agency concurs.
RMD Director
05-03-2019
RDA 11353 is a request to create an RDA. The retention period will be fifty years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11353.
Public Records Commission
05-22-2019
PRC approves RDA 11353