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Closed Child Safety Case Management Files

RDA Number
2993
Effective Date
Record Series Abstract
Closed Child Protective Services (CPS)/Department of Children Services (DCS) Assessment Files (CPS), Family Support Services (FSS), Special Investigations Unit (SIU) and Family Crisis Intervention Program (FCIP) of Child Fatality, Child Sexual,Severe Physical, Physical, Medical, Emotional Abuse, Moral Abuse, and Neglect.Documentation of Investigation Activities, E.G., Interviews, Evaluations, etc.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
The files are to be cut off at case closure and remain inactive until youngest alleged child victim (ACV) reaches age of 19 or 7 years from case closure, whichever is longer
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Disposition: The files are to be cut off at case closure and remain inactive until youngest alleged child victim (ACV) reaches age of 19 or 7 years from case closure, whichever is longer, then destroyed
Allotment Code
359.1
Record Location
These records are located in all DCS field offices in secure file storage areas and in state records center
File Arrangement
ALPHABETICAL (LAST NAME, FIRST NAME)
Date Range
1970 TO PRESENT
Annual Accumulation
1,000CUFT
Current Volume
18,000CUFT
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Any state or federal agency that conducts child safety and child protective services investigations has a right to these records upon written request.
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 37-1-612
Does this Record Series Contain Sensitive Information?
No
Agency Retention
1
Records Center Retention Period
18YRS
Legacy Revision UUID
2531