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Non-Resident Fiduciary Records

RDA Number
11333
Effective Date
Record Series Abstract
Records series contains Agent Appointment By Nonresident Fiduciary (SS-4512) forms filed with the Division of Business Services.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Documents are received in paper format and the original is scanned and returned to the customer upon filing. The image is stored in the TN-BEAR system permanently.
Allotment Code
30501
Record Location
State Data Center North State Data Center South
File Arrangement
Alphabetic
Date Range
January 2, 1997 - current.
Annual Accumulation
4179 kb
Current Volume
960 mb
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Duplicate
Essential Record Stored
The original is scanned and returned to the customer upon filing. The image is stored in the TN-BEAR system permanently.
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Records Center Retention Period
0
Record Sample PDF
2525.sample.pdf905.43 KB
System Name
TN-BEAR (Tennessee Business Entity & Annual Report) System
Hardware Description
The database and application server are hosted on virtual servers hosted in the State's data centers.
Software Description
The Software is built using current Microsoft technologies, to collect and record details, generate and store a digital image of records, monitor the status and history of records and provide search/reporting/correspondence capabilities relating to the stored records.
System Location
State Data Center North State Data Center South
Backup Procedures
The database is backed up to disk and then backed up to tape. The tape is stored off-site. The database log is backed up every five minutes, the database is backed up every hour.
Disaster Recovery
The database is restored from the most recent known good backup.
Data Migration Description
Records are maintained permanently in TN-BEAR system.
Legacy Revision UUID
2525