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Core Data
RDA Number
2218
Effective Date
Record Series Abstract
The Invoice for Mine Safety Training consists of invoice number, date, bill to space with purchase order number, phone number, project completed, place for company representative to sign, type of training, number of students, amount charged, place for instructor to sign, and the total amount due. The Receipt consists of date, number of receipt, payment received from and amount, for provided services, and places for two signatures. The Deposit Slip for cash deposits consists of the name and address of the bank, the bank code, the deposit slip number, deposit date, deposited by, deposit total, account code, bank stamp and cashiers signature.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records will be retained for 5 years after cut off, then destroyed by state approved methods.
Worksheet
Record Location
Physical address for the Mine Safety Unit is 117 Mine Lane, Jacksboro, TN 37757 and the mailing address is Mine Safety Unit P.O. Box 124 Caryville, TN 37714
File Arrangement
Numerical
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1985 to current
Allotment Code
337.04
Annual Accumulation
.2 cu ft
Current Volume
2 cu ft
Record Value
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
0
Retention Legal Citation
TCA 59-4-403
RDA Comments
Records Management Division (RMD)
04-04-2019
No recommended changes.
Tennessee State Library and Archives
04-17-2019
No recommended changes.
Comptroller Audit Review
04-08-2019
We have reviewed RDA 2218 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-22-2019
Agency concurs
RMD Director
04-23-2019
RDA 2218 is a request to revise an RDA. The retention period will remain five years and destroy. The format will remain paper. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2218.
Public Records Commission
05-22-2019
PRC approves RDA 2218.