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HOSPITAL DISCHARGE DATA

RDA Number
10129
Effective Date
Record Series Abstract
DATA FROM INSURANCE CLAIM FORMS. HOSPITALS ARE REQUIRED BY STATUTE TO SUBMIT CLAIMS DATA ON ALL PATIENTS DISCHARGED. THIS SYSTEM PROVIDES INFORMATION TO ASSESS AND COMPARE HOSPITAL CHARGES & AVERAGE LENGTH OF STAY BY Diagnosis-Related Group (DRG),AS WELL AS LOOK AT ETC.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
20
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
THE FILES ARE TO BE CUT OFF AT THE END OF EACH CALENDAR YEAR THEN, MAINTAIN IN AGENCY 20 YEAR(S); THEN DESTROY BY STATE APPROVED METHODS
Allotment Code
34320
Record Location
DATA CENTER
File Arrangement
Date, alpha, numeric
Date Range
1996-Current
Annual Accumulation
13GB
Current Volume
252GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
HEALTH DEPARTMENTS SURROUNDING STATES, TBI, TNCARE
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
20
Record Sample PDF
1396.sample.pdf137.33 KB
System Name
HOSPITAL DISCHARGE DATA
Hardware Description
VMware, OIR Data Center File Server currently resides on DC0419006WF000. Recovery requires a standard server with MS Windows 2003 or greater operating system with 210 gigabytes of available disk space. Database Server Currently resides on DC0419006WF000. Recovery requires a standard file server with Windows 2003 or greater operating system. Database on DC20SDCWB00001. Recovery requires an encrypted SQL Server 2008 with 35.02 gigabytes of available disk space
Software Description
FILESHARE
System Location
DATA CENTER SOUTH, SMYRNA, TN
Backup Procedures
Daily, by OIR, following OIR established policy & procedures. File server and database server backups are performed daily by OIR.
Disaster Recovery
OIR network recovery policy & procedures. Non-critical recovery time. Location: Data Center South RTO:> 2 weeks RPO: 24 hours OIR Level: Bronze
Data Migration Description
Date migration typically occurs every 5-10 years as advancements are made in technology.
Legacy Revision UUID
1396