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EMPLOYMENT, HOUSING, PUBLIC ACCOMMODATION, TITLE VI DISCRIMINATION CASES and COMPLIANCE REVIEWS

RDA Number
1654
Effective Date
Record Series Abstract
Closed discrimination complaint files which contain all evidence gathered through the investigation and its finding. And state agency's Title VI compliance reviews conducted by the commission. Case files includes the assessment of the agency and any findings resulting from the review.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Upon closure of case
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated in paper and electronic format. Electronic records are printed and kept with paper records. Records are cut off upon case closure. Closed cases are sent to the State Records Center annually, according to the Federal Fiscal Year in which the cases were closed. Records are retained for five years, then destroyed by state-approved methods.
Allotment Code
31604
Record Location
Vital Records Control, 1741 Elm Hill Pike, Nashville, TN 37210
File Arrangement
Alphabetical by closure month
Date Range
1993 to current for Employment, Housing and Public Accommodation; Title VI 2009 to current
Annual Accumulation
32 cu ft
Current Volume
209 cu ft
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
U.S. Equal Employment Opportunity Commission, US Department of Housing and Urban Development and US Department of Justice
Essential Record
Yes - Original
Essential Record Stored
The original essential case file for housing is stored with federal partner, the agency maintains a duplicate. Title VI, Employment and Public Accommodation essential case file the original will be stored with the agency; federal partner receives a duplicate.
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
TCA 10-7-504 HUD 24 CFr Part 14 Section 104.500; EEOC 5 USC 552 Section 1610 TCA Title 4 Chapter 21
Does this Record Series Contain Sensitive Information?
No
Records Center Retention Period
5 years
Legacy Revision UUID
2515