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EMPLOYMENT, HOUSING, PUBLIC ACCOMMODATION & TITLE VI DISCRIMINATION CASES and COMPLIANCE REVIEWS

RDA Number
1654
Effective Date
Record Series Abstract
Closed discrimination complaint files which contain all evidence gathered through the investigation and its finding. And state agency\'s Title VI compliance reviews conducted by the commission. Case files includes the assessment of the agency and any findings resulting from the review.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After the case is closed.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Cases are kept in agency until cases close. Once cases are closed, these records will be transferred to the State Records center (Richards and Richards) for five years and then will be destroyed.
Allotment Code
31604
Record Location
Richards and Richards, 1741 Elm Hill Pike, Nashville, TN 37210
File Arrangement
Alphabetical by closure month
Date Range
1993 to current for Employment, Housing and Public Accommodation; Title VI 2009 to current
Annual Accumulation
32 cu ft
Current Volume
145 cu ft
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
U.S. Equal Employment Opportunity Commission, US Department of Housing and Urban Development and US Department of Justice
Essential Record
Yes - Original
Essential Record Stored
The original essential case file for employment/PA/housing is housed with federal partners, the agency maintains a duplicate. Title VI maintain the original
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
TCA 10-7-504 HUD 24 CFr Part 14 Section 104.500; EEOC 5 USC 552 Section 1610 TCA Title 4 Chapter 21
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
5
Record Sample PDF
345.sample.pdf332.76 KB
Legacy Revision UUID
345