An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11355
Effective Date
Record Series Abstract
The records series includes but is not limited to records of the CLE Mentoring Initiative and records of the work product from the Bridge the Gap Task Force. Mentoring records include applications for certification, background checks, certification, disciplinary background checks, petitions and orders from the Supreme Court, certificates, training materials, attendance verification, certifications of completion of mentoring relationships, records of CLE credit awarded, and applications and rosters of organizations approved as certified mentoring organizations. The mentoring records in this series are no longer active and the Bridge the Gap records are active.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Mentoring records are in paper and electronic format and Bridge the Gap Records are primarily in electronic format. Inactive files will be reformatted as electronic files, verified and approved. Active files will be maintained by the staff of the Commission on Continuing Legal Education (CLE) in paper and electronic format until 5 years after the conclusion of the program. At the end of the 5 year retention period, all original paper documents will be reformatted as electronic files, verified and approved. Thereafter, all copied originals will be destroyed by State approved methods. The electronic files will be retained by the Commission on Continuing Legal Education (CLE) permanently.
Worksheet
Record Location
1321 Murfreesboro Road, Nashville, TN 27217, Suite 810.
File Arrangement
Alpha
Date Range
to
Allotment Code
PENDING
Annual Accumulation
Mentoring Program - None Bridge the Gap - 1 cubic feet
Current Volume
Mentoring Program - 11 cubic feet Bridge the Gap - 5 cubic feet
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
1321 Murfreesboro Pike, Suite 810, Nashville, TN 37217
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
Supreme Court Rule 21 Section 1.10, Section 6.04 and Section 8.02
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Electronic Records Plan Inventory
System Name
TCCLE-FP01 & TCCLE-DB01
Hardware Description
Virtual Server on Dell R640 / Veeam Backup Dell R540
Software Description
Microsoft Word, Microsoft PowerPoint, Adobe PDF
System Location
1321 Murfreesboro Pike, Suite 810, Nashville, TN 37217 / CSpire Business, 201 Summit Parkway, Birmingham, AL 35209
Backup Procedures
Veeam backup and replication with nightly incremental backups, and weekly full backups (Saturday). Backups are replicated to CSpire's Birmingham datacenter for offsite backups.
Disaster Recovery
Hardware would be replaced on site and if usable on site backups would be leveraged to restore from. If not, offsite backups would be used to restore data.
Data Migration Description
File migration would be performed by the system admin team at CSpire Business.
RDA Comments
Records Management Division (RMD)
04-24-2019
No recommended changes.
Tennessee State Library and Archives
04-25-2019
No recommended changes.
Comptroller Audit Review
04-25-2019
We have reviewed RDA 11355 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-25-2019
Thank you.
RMD Director
05-03-2019
RDA 11355 is a request to create an RDA. The retention period will be permanent. The format will be paper/electronic. Recommend approval of request to create RDA 11355.
Public Records Commission
05-22-2019
PRC approves RDA 11355