An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11330
Effective Date
Record Series Abstract
Records include but not limited to: data from all TITAN software applications stored in TITAN database tables excluding pdf and/or images of traffic records which are kept in RDA 291 and RDA 1348.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
25
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and kept in electronic form. Electronic records are kept for the remainder of the retention period and then destroyed by state approved methods.
Worksheet
Record Location
STS Data Center
File Arrangement
alpha and numeric
Media Format Generated
Electronic
Media Format Stored
Electronic
Date Range
2003 - current
Agency
Allotment Code
34901
Annual Accumulation
14 GB
Current Volume
112 GB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Public, and US Department of Transportation
Essential Record
Yes - Original
Essential Record Stored
STS Data Center
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
25
Electronic Records Plan Inventory
System Name
TITAN
Hardware Description
Hardware Description: All hardware for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS).
Software Description
TITAN is the STS supported enterprise system for tracking citations, crash reports, and court disposition information. All software for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS). Agency shall use File Types and Formats that are considered High Confidence by STS.
System Location
The database containing electronic records is kept on servers maintained and supported by STS at State Data Centers.
Backup Procedures
Backup procedures shall be maintained in accordance with Current STS Data Center Operations policy.
Disaster Recovery
Disaster Recovery procedures shall be maintained in accordance with Current STS Data Center Operations policy
Data Migration Description
STS maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with STS
RDA Comments
Records Management Division (RMD)
03-28-2019
No recommended changes.
Tennessee State Library and Archives
03-29-2019
No recommended changes.
Comptroller Audit Review
03-28-2019
We have reviewed RDA 11330 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-02-2019
Thank you.
RMD Director
04-09-2019
RDA 11330 is a request to create an RDA. The retention period will be twenty-five years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11330.
Public Records Commission
05-22-2019
PRC approves RDA 11330