Record Series Abstract
Records consist of Protected Health Information (PHI) loss worksheets, Regional Health Insurance Portability and Accountability Act (HIPAA) inquiries, Release/Request of PHI
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Records are received electronically and maintained in paper and electronic format until end of retention time and are destroyed by state approved methods.
H Drive and hard copies in Office of General Counsel 400 Deaderick Street, 10th Floor, Nashville, TN 37243
Chronological by month and year
paper less than 1 CF Electronic less than 2 MB
5 CF 10 MB
Information Shared Outside the State
US Department of Health & Human Services 200 Independence Avenue SW Washington, DC 20201 https://www.hhs.gov/hipaa/for-professionals/breach-notification/index.html
Does this Record Series Contain Sensitive Information?
Shared File Servers
Virtual Server housed in the State Data Center
Windows 2012 R2
State Data Center
Data is replicated across data centers along with nightly backups to disk which is kept for 30 days then written tot he cloud storage tier for up to 7 years.
Restore from appropriate backup is requested for ad-hoc file and folder situations; full DR procedures are maintained by the State Data Center.
Data Migration Description
STS maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with STS
Legacy Revision UUID