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Incident Management Records

RDA Number
Effective Date
Record Series Abstract
Consist of Protection from Harm training curriculum and handouts, testing materials, Provider Meeting agenda, attendance records, handouts and minutes, Protection from Harm Agency profiles, vulnerable person score reports and individual profiles, correspondence, incident reports.
Record Series Active
Cut Off at End of
Calendar Year
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
Records are maintained electronically and in paper format. Paper files are stored in locked file cabinets. Electronic files on h drive. After retention time, records are destroyed in accordance with State approved methods.
Allotment Code
Record Location
400 Deaderick Street, 10th Fl. Citizens Plaza, Nashville, TN 37243
File Arrangement
Chronological by month and year
Date Range
2008 to January 2014
Annual Accumulation
Paper 2 CF 21.5 GB
Current Volume
Paper 6 CF 82.35 GB
Record Value
Audit Requirements
Information Shared Outside the State
Essential Record
Confidential Legal Citation
TCA 10-7-504
Does this Record Series Contain Sensitive Information?
Agency Retention
10 years
System Name
Shared File Servers
IT-ABC Number
Hardware Description
Virtual Server housed in the State Data Center
Software Description
Windows Server 2012 R2
System Location
State Data Center
Backup Procedures
Data is replicated across data centers along with nighty backups to disk which is kept for 30 days then written to the cloud storage tier for up to 7 years.
Disaster Recovery
Restore from appropriate backup is requested for one off file and folder situations; full DR procedures are maintained by the State Data Center
Data Migration Description
The data resides in an SQL database located at the Data Center. If there were a need for migration, it could be done by STS database administrators..
Legacy Revision UUID