An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11316
Effective Date
Record Series Abstract
This record series includes but is not limited to Exam location information, seating charts, wrist bands or badges, registration lists, accommodations lists, applicants and ID numbers, MPRE and exam score information including raw and scaled score calculations.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Arrangements for an exam period closes the week after grade release. This generally happens annually on the first Friday of April after the Winter Exam and the first Friday of October for the Summer Exam.
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Active files will be maintained by the Tennessee Board of Law Examiners (BLE) staff in paper and electronic format. Once the file is rendered inactive, the files will be kept for 5 years by the Tennessee Board of Law Examiners (BLE). At the end of the 5 years, all original paper documents will be reformatted as electronic files, verified and approved. Thereafter, all copied paper originals will be destroyed by state approved methods. At the end of the 10 year retention period, the electronic files will be destroyed by state approved methods.
Worksheet
Record Location
511 Union Street, Suite 525, Nashville, TN 37219
File Arrangement
Numeric by Exam date
Date Range
to
Allotment Code
30210
Annual Accumulation
950 Megabytes .25 cubic feet
Current Volume
6 Gigabytes 1.5 Cubic Feet
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Licensing, disciplinary or law enforcement agencies of any jurisdiction, the Tennessee Lawyer Assistance Program, the Board of Professional Responsibility, and to the National Conference of Bar Examiners.
Essential Record
Yes - Original
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
Tenn. Sup. Ct. R. 7, Section 12.11
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 years
Electronic Records Plan Inventory
System Name
Ib35s01 - 2450 - Tennessee Board of Law Examiners Exam Arrangement Files
Hardware Description
Virtual Server on HP Appliance / SUSE Linux 11
Software Description
Microsoft Word, Microsoft Excel, Adobe PDF
System Location
AOC Datacenter - 511 Union Street STE 520
Backup Procedures
Employing Veeam Backup and Replication, data is backed up daily, with full backups running Friday. Incremental backups are processed Monday through Thursday. Data is stored on an EMC Data Domain storage appliance and replicated to a remote EMC Data Domain storage appliance nightly.
Disaster Recovery
Sufficient hardware and virtual capacity exists in both locations in order to redeploy stored data and permit continuity of operations in accordance with our disaster recovery plan.
Data Migration Description
Any migration of files would be performed by Network Administrator staff.
RDA Comments
Records Management Division (RMD)
10-04-2018
No recommended changes.
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 11316 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-05-2018
Thank you.
RMD Director
10-11-2018
RDA 11316 is a request to create an RDA. The retention period will be ten years and destroy. The format will be paper /electronic. Recommend approval of request to create RDA 11316.
Public Records Commission
10-30-2018
PRC approves RDA 11316.