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INMATE PATIENT HEALTH RECORDS

RDA Number
1458
Effective Date
Record Series Abstract
SUMMARY DATA, DIAGNOSTIC REPORTS, PHYSICIANS\' ORDERS, MEDICATIONS, CHRONOLOGICAL PROGRESS, DENTAL RECORDS, MENTAL HEALTH RECORDS, AND OTHER MISCELLANEOUS HEALTH RECORDS. DOES NOT INCLUDE HEALTH RECORDS FOR DECEASED INMATES.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Cut off after expiration of sentence.
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Inmate Health Records are maintained in agency for 7 years after cut off, then destroyed.
Record Location
General Services Warehouse, 6500 Centennial Blvd. Nashville, TN 37243, Turney Center Industrial Complex, 1499 R W Moore Memorial Rt Hwy, Only, TN 37140, TDOC Central Office, 320 6th Avenue North, RJB Nashville, TN 37243, or TDOC facility where inmate is currently housed.
File Arrangement
Numeric
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1960 to Present
Allotment Code
32901
Annual Accumulation
Approximately 5000 cu. ft.
Current Volume
Approximately 27,000 cu. ft.
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
State and Federal Law Enforcement Agencies, Health Providers, Social Security Administration, Disability Determination
Essential Record
Yes - Original
Essential Record Stored
General Services Warehouse, 6500 Centennial Blvd. Nashville, TN 37243, Turney Center Industrial Complex, 1499 R W Moore Memorial Rt Hwy, Only, TN 37140, TDOC Central Office, 320 6th Avenue North, RJB Nashville, TN 37243, or TDOC facility where inmate is currently housed.
Essential Record Media Type
Paper
Confidential
Yes
Confidential Legal Citation
TCA 10-7-504
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
7 years
Records Management Division (RMD)
04-01-2021
No recommended changes.
Tennessee State Library and Archives
04-08-2021
No recommended changes.
Comptroller Audit Review
04-10-2021
We have reviewed RDA 1458 from an audit standpoint. We concur with the recommended retention and dispositions specifications.
Agency Records Officer
04-12-2021
No further comments.
RMD Director
04-14-2021
RDA 1458 is a request to revise an RDA. The retention period will remain seven years and destroy. The format will be paper/electronic. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 1458.
Public Records Commission
05-04-2021
PRC approves RDA 1458