An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11320
Effective Date
Record Series Abstract
The records in this series consist of but are not limited to information on state policies and procedures, judicial policies, education information on continuing legal education and basic fiscal, business and technical operations and best practices and procedures.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Active files will be maintained by Tennessee Commission on Continuing Education staff in paper and electronic format. Once files are rendered inactive, they will be kept in paper and electronic format for 5 years. At the end of the 5 year retention period, all original paper documents will be reformatted as electronic files, verified and approved. Thereafter, all copied paper originals will be destroyed by State approved methods. The electronic files will be retained by Continuing Legal Education (CLE) permanently.
Worksheet
Record Location
Tennessee Commission on Continuing Legal Education (CLE) 1321 Murfreesboro Road, Suite 810 Nashville, TN 37217
File Arrangement
Alphabetical or numeric order depending on the sub
Date Range
to
Allotment Code
PENDING
Annual Accumulation
.4 Cubic Feet 0.278 Gigabytes
Current Volume
3 Cubic Feet 1.019 Gigabytes
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Tennessee Commission on Continuing Legal Education (CLE) 1321 Murfreesboro Road, Suite 810 Nashville, TN 37217
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
Supreme Court Rule 21, Section 6.04
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Electronic Records Plan Inventory
System Name
TCCLE-FP01 & TCCLE-DB01
Hardware Description
Virtual Server on Dell R640 / Veeam Backup Dell R540
Software Description
Microsoft Word, Microsoft PowerPoint, Adobe PDF
System Location
1321 Murfreesboro Pike, Suite 810, Nashville, TN 37217 / C Spire Business, 201 Summit Pkwy, Birmingham, AL 35209
Backup Procedures
Veeam backup and replication with nightly incremental backups, and weekly full backups (Saturday). Backups are replicated to C Spire's Birmingham data center for offsite backups.
Disaster Recovery
Hardware would be replaced on site and if usable on site backups would be leveraged to restore from. If not offsite backups would be used to restore data.
Data Migration Description
File migration would be performed by the system admin team at C Spire Business.
RDA Comments
Records Management Division (RMD)
04-24-2019
No recommended changes.
Tennessee State Library and Archives
04-24-2019
No recommended changes.
Comptroller Audit Review
04-25-2019
We have reviewed RDA 11320 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-25-2019
Thank you.
RMD Director
05-03-2019
RDA 11320 is a request to create an RDA. The retention period will be permanent. The format will be paper/electronic. Recommend approval of request to create RDA 11320.
Public Records Commission
05-22-2019
PRC approves RDA 11320