An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11400
Effective Date
Record Series Abstract
Records include but are not limited to: Premium Report/Premium Summary, Merit Award Official Visitation Report, Merit Awards Application
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and stored in paper, kept for 5 years after cut-off and then destroyed by State aporoved methods.
Worksheet
Record Location
Ellington Agricultural Center, Holeman Building
File Arrangement
Alpha-numeric
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
32501
Annual Accumulation
2.5 cubic feet
Current Volume
27 cubic feet
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Ellington Agricultural Center, Holeman Building
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
T.C.A. 43-21-101 - T.C.A 43-21-112, T.C.A. 43-21-201 - T.C.A 43-21-204
RDA Comments
Records Management Division (RMD)
02-11-2021
No recommended changes.
Tennessee State Library and Archives
02-16-2021
No recommended changes.
Comptroller Audit Review
02-25-2021
We have reviewed RDA 11400 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-25-2021
Final document approved by Agency.
RMD Director
04-13-2021
RDA 11400 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper. Recommend approval of the request to create RDA 11400.
Public Records Commission
05-04-2021
PRC approves RDA 11400