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DEPT. OF CORRECTION ADMINISTRATIVE RECORDS

RDA Number
11085
Effective Date
Record Series Abstract
RECORD SERIES WILL CONSIST OF DOCUMENTS INCLUDING, BUT NOT LIMITED TO RECORDS PERTAINING TO ADMINISTRATIVE FUNCTIONS; COMMISSARY RECORDS WHICH INCLUDE INVENTORY TICKETS, RECEIVING RECORDS AND REQUISITIONS, REGISTER TAPES AND DAILY OPERATING REPORTS; PERSONALITY AND OTHER BATTERY TESTS WHICH INCLUDE CARLSON PSYCH, APTITUDE PROFILE AND MINN. MULTIPHASIC PERSONALITY; TOOL CONTROL RECORDS; ARMORY RECORDS; PERMANENT ISSUE KEYS CONTROL RECORDS; INSTITUTION IDENTIFICATION CARD LEDGER; AUTHORIZATION FOR SEARCH RECORDS; FACILITY MAINTENANCE RECORDS; HEALTH SERVICES MONTHLY REPORT; SECURITY CHECK LEDGERS; INMATE VISITATION HOLDING CELL RECORD and HOLDING CELL MEAL AND EXERCISE RECORD; FIRE, SAFETY AND SANITATION INSPECTION REPORTS; MODIFIED DIET REQUEST; AND FOOD SERVICES DAILY REFRIGERATOR DAILY DISHWASHER TEMPERATURE LOGS. COVERS THE FOLLOWING FORMS: CR-2725, CR-2726,CR-3700, CR-3701, CR-3702, CR-3259, CR-2124.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Retain in Agency 5 years from cut off date, then destroy by state approved method.
Allotment Code
32901
Record Location
TDOC offices, prison facilities across the state, and Central Office warehouse.
File Arrangement
Alpha numeric
Date Range
1900 to current
Annual Accumulation
50 cu. ft.
Current Volume
250 cu. ft.
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 Years
Records Center Retention Period
0
Legacy Revision UUID
2408