State flag of Tennessee An official website of the Tennessee Secretary of State.

State Revolving Fund (SRF): Drinking water / Clean water revolving fund contract and accounting records

RDA Number
11134
Effective Date
Record Series Abstract
Provides documentation of loans and grants for drinking water / clean water projects. Contracts and accounting records for disbursements and receipts.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
40
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
After cut off, records will be electronically scanned and verified for completeness and accuracy. Hard copies transferred to State Records Center for remaining 39 years.
Allotment Code
30707
Record Location
Cordell Hull Building, Office of State and Local Finance / COT, 4th Floor 425 Fifth Ave North, Nashville, TN 37243-3400
File Arrangement
Alpha
Date Range
1987-current
Annual Accumulation
3 cu. ft. , 1 GB
Current Volume
50 cu. ft. , 17 GB
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Fed-Environmental Protection Agency, TN Residents - open records, Local Gov't Borrower's Audit Firms
Essential Record
Yes - Original
Essential Record Stored
Cordell Hull
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
1 year
Records Center Retention Period
39 years
System Name
ECM (Electronic Content Manager), Filenet/OpenText / Windows Server 2012
Hardware Description
WINDOWS SERVER 2012
Software Description
FileNet/OpenText Content Server 16.2.1
System Location
Department of Comptroller
Backup Procedures
Standard, File Level back-up services. Full backups completed weekly with daily incremental backups.
Disaster Recovery
Department of Comptroller Maintained and Supported
Data Migration Description
OIR MAINTAINED AND SUPPORTED
Legacy Revision UUID
2379