Record Series Abstract
Records include but not limited to: Citations, Permits, Requests, Receipts for Bike Lockers, Logs, Parking Assignment, etc.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Records are generated in paper and electronic format. Paper records will be scanned by January 2017 onto the State Server, once verified for accuracy the paper records will be destroyed. Records are cut off at the calendar year then kept for 5 years then destroyed by state approved methods.
2nd Floor, Tennessee Tower, Parking Office
2011 to current
Electronic: 1 GB
Paper: 4 Cu.Ft. Electronic: 2 GB
Information Shared Outside the State
Yes - Original
Essential Record Stored
Shared State Server
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Legal Citation PDF
Parking Office (\\\\ag03sdcwf00525\\\\STREAM)
Solaris 10 Master Server
Netbackup 6.5.6 backup software
Data Center North-Primary, Data Center South for secondary (copy 2 for ag03sdcwf00525)
Backup is conducted everyday. Full Backup on Friday, Incremental backups Saturday-Thursday. Data Domain disk storage is the backup media. All backups are on disk for 30 days and duplicated between the two data centers. Once a month, around the last weekend of the month, on a Friday, the full backup is vaulted to tape which is an LT04 tape. Media servers that backup ag03sdcwf00525 are Linux Red Hat. We use data domain 890, the second copy to a data domain 890 for backups, and a L700 storage tek tape library for offsite storage on a monthly basis.
Backup media is stored at Iron Mountain. Restore process is via a Help Desk Ticket. If it's older than 30 days we will have to recall a case from Iron Mountain for the next business day. If the restore is an emergency, then we will submit an emergency delivery from Iron Mountain. An emergency delivery can take up to 3 hrs by contract. There is a cost for an emergency delivery.
Data Migration Description
General Services Parking Files are in Paper/Electronic format each will remain in their respective format. The goal of this migration is to scan and convert all Paper Records to Electronic Files by January 2017 and to gather all of the Electronic Parking data files into a single location for storage, easy retrieval and to aid the archival and research process. The migration strategy is to create a common folder structure on the STREAM Share Drive and have all Parking Office Staff utilize this structure. The existing electronic Parking Office Files will be worked into the new structure. Once the Parking Office Files have met their retention period, both electronic and paper files will be destroyed.
Legacy Revision UUID