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Forestry Grant Records

RDA Number
11270
Effective Date
Record Series Abstract
Records include but not limited to any documents pertaining to grants, such as applications, Contracts, Invoices, Asset Documentation, Monitoring Documentation, Evaluations, Photographs, Reports, Close-out Documents and Correspondence.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Files are cut off upon closure of grant and submission of final expenditure report.
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated in paper and electronic. Both electronic and paper records are kept for remainder of retention period and destroyed by State approved methods.
Allotment Code
32501
Record Location
Ellington Agricultural Center Bruer Building
File Arrangement
Alpha/numeric
Date Range
1998-current
Annual Accumulation
10 cubic feet 30 gigabytes
Current Volume
30 cubic feet 300 gigabytes
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Legislature, private industry, other State Forestry agencies, US Forest Service, Animal Plant Health Inspection Services (APHIS), Natural Resources Conservation Service (NRCS).
Essential Record
Yes - Original
Essential Record Stored
Ellington Agricultural Center Bruer Building
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10
Record Sample PDF
2367.sample.pdf404.38 KB
System Name
be1019221wb001 - Forestry Shared Drive (O: J: N:); Green Tree
IT-ABC Number
none; None
Hardware Description
HP ProLiant DL380; Green Tree is a .NET application which includes web and database server.
Software Description
Windows 2012; Green Tree was developed in-house with a SQL Server 2012 backend.
System Location
Ellington Agricultural Center, Porter Building; Green Tree Shared SQL Server and Webserver Environment, maintained by STS.
Backup Procedures
Backup is conducted every day, differential backups are sent to a USB drive in the Holeman Bldg. and a USB drive in the Bruer Bldg. for daily backups. Differential backups are sent daily to the State's Isilon NAS commsmb.nas01.tn.gov, which has last 30 day of Full Backups; Green Tree Daily data backup with weekly image tape backup by STS.
Disaster Recovery
A previous days Full Backup would be pulled from one of the USB Drives. Up to 30 days of data would be pulled from the State's Isilon NAS. Anything older than 30 days would have to be requested to STS to pull from the State's isilon NAS; Green Tree STS network recovery policy & procedures. Non-critical recovery time. RPO: 24 hours.
Data Migration Description
Agriculture IT maintains and migrates data according to the system updates, upgrades and replacements. Full procedures are available with the IT Section; Green Tree Data is stored in a Shared-SQL Server Database named ( Forestry ). Data will be migrated to newer platforms as directed by STS.
Legacy Revision UUID
2367