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Federal Excess Personal Property

RDA Number
11261
Effective Date
Record Series Abstract
Records include, but not limited to memorandums of agreement, cooperative agreements, property data records, and photographs. Property type includes vehicles and other firefighting apparatus. Once the property no longer is usable or is no longer needed it is returned back to the federal government
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Until the property is no longer needed or decommissioned.
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated in paper and electronic. Paper records are scanned, verified for completeness and accuracy. Both electronic and paper records are kept for remainder of retention period and then destroyed by State approved method.
Allotment Code
32510
Record Location
Ellington Agricultural Center Bruer Building and Data Center North
File Arrangement
by county and federal property number
Date Range
1972 - Current
Annual Accumulation
3 cu. ft., 10 gb
Current Volume
10 cu. ft., 100 gb
Record Value
Administrative
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
US Forest Services General Services Administration (GSA)
Essential Record
Yes - Original
Essential Record Stored
Ellington Agricultural Center Bruer Building also stored in district offices (Records Officer has the list of offices)
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7
Record Sample PDF
2356.sample.pdf924.48 KB
System Name
be1019221wb001 - Forestry Shared Drive (O: J: N:)
IT-ABC Number
none
Hardware Description
HP ProLiant DL380
Software Description
Windows 2012
System Location
Ellington Agricultural Center, Porter Building
Backup Procedures
Backup is conducted every day, differential backups are sent to a USB drive in the Holeman Bldg. and a USB drive in the Bruer Bldg. for daily backups. Differential backups are sent daily to the State's Isilon NAS commsmb.nas01.tn.gov, which has last 30 day of Full Backups.
Disaster Recovery
A previous days Full Backup would be pulled from one of the USB Drives. Up to 30 days of data would be pulled from the State's Isilon NAS. Anything older than 30 days would have to be requested to STS to pull from the State's isilon NAS.
Data Migration Description
Agriculture IT maintains and migrates data according to the system updates, upgrades and replacements. Full procedures are available with the IT Section.
Legacy Revision UUID
2356