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Forestry Real Property and Federal Property Purchases

RDA Number
11258
Effective Date
Record Series Abstract
Records include but not limited to: Warranty Deeds to and/or from the State, Abstract of Title, Certificate of Title, Maps, Drawings, Plot Layouts, Premises Land Leases, Appraisals, Surveys, Environmental Assessments, Photographs, and any other documents chronicling the history, sale, purchase of State owned property, or federal funded purchases.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After decommission conveyance, sale or transfer of property.
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are generated in paper and electronic. Paper records are currently being migrated to electronic. Records are kept permanently and may be stored at State Records Center if administratively needed.
Allotment Code
32510
Record Location
Ellington Agricultural Center Bruer Building, Data Center North
File Arrangement
By County, alpha
Date Range
1850-current
Annual Accumulation
2 cu ft./ 500MB
Current Volume
14 cu ft./ 5.51GB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
US Forest Service US Fish and Wildlife Service Conservation organizations Department of Defense Counties and municipalities Real estate agencies Landowners
Essential Record
Yes - Original
Essential Record Stored
Ellington Agricultural Center Bruer Building
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
0
System Name
be1019221wb001 - Forestry Shared Drive (O: J: N:); Green Tree
IT-ABC Number
none; none
Hardware Description
HP ProLiant DL380; Green Tree is a .NET application which includes web and database server.
Software Description
Windows 2012; Green Tree was developed in-house with a SQL Server 2012 backend.
System Location
Ellington Agricultural Center, Porter Building; Green Tree Shared SQL Server and Webserver Environment, maintained by STS.
Backup Procedures
Backup is conducted every day, differential backups are sent to a USB drive in the Holeman Bldg. and a USB drive in the Bruer Bldg. for daily backups. Differential backups are sent daily to the State's Isilon NAS commsmb.nas01.tn.gov, which has last 30 days of Full Backups.; Green Tree Daily data backup with weekly image tape backup by STS.
Disaster Recovery
A previous days Full Backup would be pulled from one of the USB Drives. Up to 30 days of data would be pulled from the State's Isilon NAS. Anything older than 30 days would have to be requested to STS to pull from the State's isilon NAS; Green Tree STS network recovery policy & procedures. Non-critical recovery time. RPO: 24 hours.
Data Migration Description
Agriculture IT maintains and migrates data according to the system updates, upgrades and replacements. Full procedures are available with the IT Section; Green Tree Data is stored in a Shared-SQL Server Database named ( Forestry ).Data will be migrated to newer platforms as directed by STS.
Legacy Revision UUID
2353