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Certified Public Accountant Candidate File

RDA Number
11267
Effective Date
Record Series Abstract
Record series includes but is not limited to: Exam Score Records for individuals that have yet to apply for a Certified Public Accountant Candidate (CPA) license, transcripts, and professional ethics exam certificates.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Calendar year in which exams scores expired and are no longer valid.
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Documents are maintained as part of candidate file for individuals who have not applied for a CPA license. They are received as part of the CPA candidacy exam. Documents will be maintained in either paper or electronic format as long as the electronic file has been verified for completeness and accuracy. When an individual applies for a Certified Public Accountant (CPA) license the record is transferred to RDA 10222 - Regulatory Boards Licensing Files. If after ten years an individual has not applied for a license, the exam scores expire and the record series begins its retention phase. Record series is kept for an additional 10 years in agency, and then destroyed
Allotment Code
335.1
Record Location
500 James Robertson Parkway, Davy Crockett Tower, Nashville, TN 37243
File Arrangement
Alphabetical
Date Range
1970 to current
Annual Accumulation
.25 cubic feet, 2 MB
Current Volume
3 cubic feet, 20 MB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Information is shared with other state boards as requested
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
20 years
System Name
Network shared volume - ag03sdcwf00507
IT-ABC Number
N/A
Hardware Description
The records are stored on a network shared volume running on a Windows 2012 Server R2 WM. Files are accessed using a Windows 9 desktop or laptop.
Software Description
The records are accessed on a network shared volume running on a Windows 2012 Server R2 WM. Files are accessed using a Windows 9 desktop or laptop.
System Location
The network file share is located in the South Data Center (SDA).
Backup Procedures
Oracle NAS - Daily incremental tape backups - Weekly Full-Backup - done once a week - Monthly-Backup - once completed tape is sent to offsite storage
Disaster Recovery
Oracle NAS Storage - Restore from Incremental-Backup - Restore from Weekly Full-Backup - Restore from Monthly Full-Backup
Data Migration Description
These records are scanned from a copier-scanner
Legacy Revision UUID
2347