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Division of TennCare Budget Papers

RDA Number
Effective Date
Record Series Abstract
Documents relating to budget working papers and budget requests. The records are documents used to assist the Division of TennCare in the preparation of budgets and to justify requests to the Department of Finance and Administration as well as copies of official budget requests submitted to the Department of Finance and Administration for recommendations to be presented for final approval. Records include correspondence, instructions, tabulations, reports, cost estimates, budget request forms, program objectives, strategies, budget revisions and other related documents.
Record Series Active
Cut Off at End of
Fiscal Year
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
Files are cut off at the end of each Fiscal Year, maintained for ten years. Records may be maintained in either paper or electronic format, as long as the electronic content has been verified for completeness, accuracy, and usability. Records in electronic format shall be maintained in BEARS, an online system maintained by Strategic Technology Solutions for the Department of Finance and Administration (F&A) Division of Budget.
Allotment Code
Record Location
310 Great Circle Road and STS mainframe Data Center in Edison and BEARS
File Arrangement
Date Range
2004 - current
Annual Accumulation
1 megabyte
Current Volume
1 cu. ft75 megabyte
Record Value
Audit Requirements
Information Shared Outside the State
Essential Record
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Agency Retention
System Name
Edison: BEARS Budget System
Hardware Description
mainframe hardware maintained by STS and F & A
Software Description
Edison and BEARS
System Location
Edison, maintained by the STS Team. BEARS within the State of Tennessee Finance and Administration system and maintained by F and A
Backup Procedures
State's Edison system backup procedures are followed by Strategic Technology Solutions (STS).
Disaster Recovery
Required Recovery procedures are put in place and followed by Strategic Technology Solutions(STS). Disaster Recovery plans shall be reviewed annually by Strategic Technology Solutions
Data Migration Description
The State's Edison system data migrations procedures are put in developed and put in place by the STS Edison team at their data center.
Legacy Revision UUID