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Division of TennCare Fiscal Administrative Documents

RDA Number
11277
Effective Date
Record Series Abstract
Files may include documents of Fiscal Value not covered by another Statewide RDA or TennCare Specific RDA. (Examples: receipt documents, invoices, purchase orders, inventory records, payment documentation, space assignment documentation, warranties, internal bookkeeping documentation, & balance sheets)
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Files cut off at the Fiscal Year,are maintained for ten years and are destroyed at expiration of retention. Records may be maintained in either paper or electronic format, as long as the electronic content has been verified for completeness, accuracy, and usability. Records in electronic format are maintained by Strategic Technology Solutions at the Data Center South.
Allotment Code
31865
Record Location
Paper records are kept at 310 Great Circle Road in file rooms on 4 east and 4 west along with staff workstations. Electronic Records are kept in Edison where applicable and STS Server located at Data Center South
File Arrangement
alpha numeric
Date Range
2017 to present; with the exception of records on lit hold
Annual Accumulation
425 Cubic Feet 20GB
Current Volume
1000 Cubic Feet. 800GB
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Original and duplicate stored in agency in separate locations. Electronic records are stored by Strategic Technology Solutions at Data Center South.
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
no
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 years
Record Sample PDF
2340.sample.pdf271.63 KB
System Name
Strategic Technology Solutions at the Data Center South.
Hardware Description
Strategic Technology Solutions at the Data Center South.
Software Description
If stored on the State's Edison System the software is maintained by the STS/Edison team. Strategic Technology Solutions at the Data Center South.
System Location
Division of TennCare Budget Fiscal Administrative Records are stored by Strategic Technology Solutions at the Data Center South.
Backup Procedures
Division of TennCare Budget Fiscal Administrative Records backup procedures are maintained by Strategic Technology Solutions at the Data Center South.
Disaster Recovery
Division of TennCare Budget Fiscal Administrative Records disaster recovery procedures are maintained by Strategic Technology Solutions at the Data Center South.
Data Migration Description
Bureau of TennCare Budget Fiscal Administrative Records are stored by Strategic Technology Solutions at the Data Center South with data migration procedures maintained by the STS Team
Legacy Revision UUID
2340