An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11250
Effective Date
Record Series Abstract
These records include administrative case notes documenting the description of all records sealed by court order, an explanation of the purpose and usage of all records sealed by court order prior to their record cut-off date, and the final disposition of all cases containing sealed records. These records also include a copy of the court order imposing the seal.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
cut off when the files are dismissed, fully adjudicated and no longer subject to any appeal or they are terminated or otherwise resolved.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
These case notes document records kept in ID 2307. Records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy, and usability. Paper records shall be stored in the AG's office. Electronic records shall be kept in storage that is maintained or approved by the AG's Office.
Worksheet
Record Location
John Sevier Building, 500 Charlotte Avenue, Nashville, TN 37243; UBS Building, 315 Deaderick Street, Nashville, TN 37243; 100 West Martin Luther King Blvd., Suite 810, Chattanooga, TN 37402; 225 Martin Luther King Jr. Drive, Suite 470A, Jackson, TN 38301; First Floor Historic Post Office Bldg., 561 West Main Street, Knoxville, TN 37902; One Commerce Square, 40 South Main Street, Suite 1014, Memphis, TN 38103; Richards & Richards, 1741 Elm Hill Pike, Nashville, TN 37210.
File Arrangement
Numeric
Media Format Generated
Both
Date Range
2017 - Current
Agency
Allotment Code
303.01
Annual Accumulation
1 cu ft. >1 gigabyte
Current Volume
1 cu ft. 1 gigabyte
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
John Sevier Building, 500 Charlotte Avenue, Nashville, TN 37243; UBS Building, 315 Deaderick Street, Nashville, TN 37243; 100 West Martin Luther King Blvd., Suite 810, Chattanooga, TN 37402; 225 Martin Luther King Jr. Drive, Suite 470A, Jackson, TN 38301; First Floor Historic Post Office Bldg., 561 West Main Street, Knoxville, TN 37902; One Commerce Square, 40 South Main Street, Suite 1014, Memphis, TN 38103; Richards & Richards, 1741 Elm Hill Pike, Nashville, TN 37210.
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy, and usability. Paper records shall be stored in the AG's office. Electronic records shall be kept in storage that is maintained or approved by the AG's Office. Retain 5 years, then may be destroyed by the Attorney General's Office only.
Records Center Retention Period
These records may not be stored or destroyed by any entity other than the Attorney General's Office.
Retention Legal Citation
T.C.A. 71-5-183 (b)(2)
Electronic Records Plan Inventory
System Name
AG-VNX5200
Hardware Description
EMC VNX5200 SAN and Cisco UCS servers.
Software Description
Files are stored on the VNX5200 SAN/Cisco UCS and are access by users using Microsoft Windows 7 OPS on their Desktops and Laptops.
System Location
The Production SAN is located at STS Data Center South
Backup Procedures
Using the EMC Avamar Backup and Recovery & EMC Data Domain Solution for file system backup and recovery.
Disaster Recovery
Files are replicated to a second SAN, the EMC VNX5300 at STS Data Center North.
Data Migration Description
All data will be migrated or restored using our EMC Avamar solution.
RDA Comments
Records Management Division (RMD)
08-10-2017
No recommended changes.
Tennessee State Library and Archives
08-10-2017
No recommended changes.
Comptroller Audit Review
08-10-2017
We have reviewed RDA 11250 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-15-2017
No further comment. Thank you.
RMD Director
08-18-2017
RDA 11250 is a request to create and RDA. The retention period will be five years and destroy. the format will be paper/electronic. Recommend approval of request to create RDA 11250.
Public Records Commission
09-07-2017
PRC approves RDA 11250.