An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11247
Effective Date
Record Series Abstract
These records include, but are not limited to, Attorney General opinions and other documents of historical significance to the Office of the Attorney General of the State of Tennessee, as determined at the Attorney General's discretion. For example, documents from high profile legal cases or high profile events occurring within state government that, within the discretion of the Attorney General, have historical significance.
Record Series Active
No
Cut Off at End of
Other
If Other, Explain
These records are cut off when they are fully adjudicated, beyond any applicable statute of limitations or when the purpose for which they were created has concluded.
Total Retention Years
99
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
These records should be retained permanently. Records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy and usability. Paper records shall be stored within the physical premises of the Office of the Attorney General. Electronic records shall be kept in storage that is maintained or approved by the Attorney General's Office. Records may be maintained even if originals or copies have been provided to the State Library and Archives.
Worksheet
Record Location
John Sevier Building, 500 Charlotte Avenue, Nashville, TN 37243; UBS Building, 315 Deaderick Street, Nashville, TN 37243; 100 West Martin Luther King Blvd., Suite 810, Chattanooga, TN 37402; 225 Martin Luther King Jr. Drive, Suite 470A, Jackson, TN 38301; First Floor Historic Post Office Bldg., 561 West Main Street, Knoxville, TN 37902; One Commerce Square, 40 South Main Street, Suite 1014, Memphis, TN 38103; Richards & Richards, 1741 Elm Hill Pike, Nashville, TN 37210.
File Arrangement
Numeric
Media Format Generated
Both
Media Format Stored
Paper
Date Range
1925 - Current
Agency
Allotment Code
303.01
Annual Accumulation
<1 cu ft. <1 gigabyte
Current Volume
51 cu ft. 7 gigabyte
Record Value
Administrative
Historic
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
Tenn. Code Ann. 10-7-504
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy and usability. Paper records shall be stored within the physical premises of the Office of the Attorney General. Electronic records shall be kept in storage that is maintained or approved by the Attorney General's Office. Records may be maintained even if originals or copies have been provided to the State Library and Archives
Records Center Retention Period
Paper records shall be stored within the physical premises of the Office of the Attorney General. Electronic records shall be kept in storage that is maintained or approved by the Attorney General's Office. Records may be maintained even if originals or copies have been provided to the State Library and Archives.
Electronic Records Plan Inventory
System Name
AG-VNX5200
Hardware Description
EMC VNX5200 SAN and Cisco UCS servers.
Software Description
Files are stored on the VNX5200 SAN/Cisco UCS and are access by users using Microsoft Windows 7 OPS on their Desktops and Laptops.
System Location
The Production SAN is located at STS Data Center South.
Backup Procedures
Using the EMC Avamar Backup and Recovery & EMC Data Domain Solution for file system backup and recovery.
Disaster Recovery
Files are replicated to a second SAN, the EMC VNX5300 at STS Data Center North.
Data Migration Description
All data will be migrated or restored using our EMC Avamar solution.
RDA Comments
Records Management Division (RMD)
08-10-2017
No recommended changes.
Tennessee State Library and Archives
08-10-2017
No recommended changes.
Comptroller Audit Review
08-10-2017
We have reviewed RDA 11247 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-15-2017
No further comment. Thank you.
RMD Director
08-18-2017
RDA 11247 is a request to create and RDA. The retention period will be ninety-nine years and permanent. The format will be paper/electronic. Records may be transferred to Library & Archives at the discretion of the Attorney General's office in cooperation with Library & Archives, but the Attorney General's office will maintain a copy as well. Recommend approval of request to create RDA 11247.
Public Records Commission
09-07-2017
PRC approves RDA 11247.