An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11232
Effective Date
Record Series Abstract
Record series includes essay answers (blue book) of each examinee to the bar exam questions.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After release of exam grades.
Total Retention Years
2
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Paper records are generated for the grading assistants to read and once scored, are never accessed again prior to destruction. Exam essay answers will be securely stored at Richards and Richards for 2 years after the exam grades are released and then destroyed by State approved methods.
Worksheet
Record Location
511 Union Street, Suite 525, Nashville, TN 37219 and Richards and Richards, 1741 Elm Hill Pike, Nashville, TN 37210
File Arrangement
Numeric
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
30201
Annual Accumulation
Approximately 5 cubic feet
Current Volume
20 cubic feet
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Richards and Richards
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
Tenn. Sup. Ct. R. 7, Sec. 12.11
Does this Record Series Contain Sensitive Information?
No
Records Center Retention Period
2 years
RDA Comments
Records Management Division (RMD)
08-10-2017
No Recommended Changes.
Tennessee State Library and Archives
08-10-2017
No recommended changes.
Comptroller Audit Review
08-10-2017
We have reviewed RDA 11232 from an audit standpoint. We recommend changing the retention period to 5 years, and the audit requirement to 'State'.
Agency Records Officer
08-11-2017
The Board of Law Examiners RDA for exam essay answers specifies a two-year retention period as instructed by the Justices of the Tennessee Supreme Court and memorialized in a letter from Chief Justice Jeffrey S. Bivins dated July 11, 2017, which was submitted with our RDA application.
RMD Director
08-25-2017
RDA 11232 is a request to create an RDA. The requested retention period is "two years and destroy." The format will be paper. The Comptroller's Audit Division is recommending that the Retention Period be changed to five years and the Audit Requirements to State. The Administrative Office of the Courts replied that the TN Supreme Court has specified that the retention period should be two years. Recommend approval of RDA 11232 with a two year and destroy retention period. Recommend the following change: Audit Requirements: State
Public Records Commission
09-07-2017
PRC approves RDA 11232 with the changes as per Directors Comments. Recommend approval of RDA 11232 with a two year and destroy retention period. Recommend the following change: Audit Requirements: State