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Offender Savings Statements

RDA Number
11361
Effective Date
Record Series Abstract
Files include offender savings statements sent electronically annually from the Offender Payroll Specialist to TRICOR site managers to print and distribute to offenders working in TRICOR programs. Files are maintained electronically by the TRICOR Offender Payroll Specialist.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Files are cut-off at calendar year end then maintained 10 years on the agency HDrive (managed by the TRICOR Offender Payroll Specialist).
Agency
Allotment Code
316.08
Record Location
TRICOR Central Office, 6185 Cockrill Bend Circle, Nashville, TN 37209
File Arrangement
numerically
Date Range
2006 to current
Annual Accumulation
40 mb
Current Volume
600 mb
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Shared Agencies
not applicable
Essential Record
Yes - Original
Essential Record Stored
TRICOR Central Office, Weiland Workforce Development Center, 6185 Cockrill Bend Circle, Nashville, TN 37209
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
none
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 years
Records Center Retention Period
not applicable
Record Sample PDF
2290.sample.pdf117.55 KB
System Name
TRICOR Shared Drive H:(\\ag03sdewf00522.net.ads.state.tn.us\AF08_Data) H:\Accounting\Offender Payroll\Monthly Payroll
IT-ABC Number
N / A
Hardware Description
Hosted, standard virtual machine (VM) STS commodity-type server
Software Description
Microsoft Windows Operating System, file sharing authenticated through Active Directory - Domain 1135, TRICOR; TOMIS extracts
System Location
STS South Data Center, Lavergne, TN
Backup Procedures
Executed in accordance with the Tier/Level services provided by STS managed server team. A Daily backup is made and kept for 30 days and replicated each evening between the data centers.
Disaster Recovery
STS Block Model Storage IOPS, Gold, Platinum, or Silver Tier (TRICOR has subscriptions to all 3 but STS billing is not specific to a particular server instance.
Data Migration Description
Regular maintenance of operating system security and features upgrade patches managed and performed by for the STS-managed agency file servers at the State's South Data Center - Sunday from 3:00am to 6:00am is standard. TRICOR uses the standard schedule.
Legacy Revision UUID
2290