An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11236
Effective Date
Record Series Abstract
Records series may include but is not limited to applications by exam, without exam, or In-House Counsel, admission to practice law in Tennessee, bar exam accommodation for examinees with disabilities, Synergy Application, undergrad degree transcript, law degree verification, background investigation report, interview report, foreign education evaluation (if applicable) and other supporting documentation as requested.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated in both electronic and paper formats. Records created after 2013 are scanned and stored electronically for the life of the retention schedule. Records generated prior to 2013 are maintained in paper format at Richards and Richards and will be destroyed after 10 years retention has expired.
Worksheet
Record Location
511 Union Street, Suite 525 Nashville, TN 37219 and Richards and Richards, 1741 Elm Hill Pike, Nashville, TN 37210
File Arrangement
Alpha
Date Range
to
Agency
Allotment Code
30201
Annual Accumulation
0 cubic feet / 6.5 gigabytes
Current Volume
540 cubic feet / 65 gigabytes
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Board of Law Examiners in other states with appropriate release form from the applicant, we will provide a copy of the file to the bar admissions of another state where the applicant is making application for admission. We also release records upon request to disciplinary authorities such as the Board of Professional Responsibility who are investigating a complaint.
Essential Record
Yes - Original
Essential Record Stored
Richards and Richards 1741 Elm Hill Pike Nashville, TN 37210
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
Tenn. Sup. Ct. R. 7, Sec. 12.11
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 Years
Records Center Retention Period
for paper records generated before 2013 until the 10 year retention period has expired.
Electronic Records Plan Inventory
System Name
Synergy
Hardware Description
Cloud based application hosted on Windows and Microsoft SQL Servers
Software Description
Cloud based application hosted on Windows and Microsoft SQL Servers
System Location
Box Lake Networks in Winchester, KY
Backup Procedures
Vendor backup procedures guarantees on file as part of contract.
Disaster Recovery
Vendor disaster recovery guarantees on file as part of contract.
Data Migration Description
Procedures outlined in contract for updating software or for end of contract migration to new vendor.
RDA Comments
Records Management Division (RMD)
08-10-2017
No recommended changes.
Tennessee State Library and Archives
08-10-2017
No recommended changes.
Comptroller Audit Review
08-10-2017
We have reviewed RDA 11236 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-11-2017
Thank you.
RMD Director
08-15-2017
RDA 11236 is a request for a new RDA. The retention period will ten years and destroy and the format will be Electronic. Recommend approval of request to create RDA 11236.
Public Records Commission
09-07-2017
PRC approves RDA 11236.