An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11234
Effective Date
Record Series Abstract
This records series includes but is not limited to the substitute judge consent forms which all parties involved in the case (absent judge, client or their attorney, substitute judge, and the clerk)the opportunity to give their consent to use the substitute judge and it includes the substitute judge's oath.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
8
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
All paper forms will be maintained by the Executive Secretary for 8 years (according to Supreme Court Rule) and then destroyed by State approved methods.
Worksheet
Record Location
Nashville City Center, 6th floor in Executive Secretary's Office and in records room.
File Arrangement
Chronological
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1999-present
Allotment Code
30201
Annual Accumulation
.25 cubic feet
Current Volume
2.00 cubic feet
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Executive Secretary's office and in 6th floor records room at the Administrative Office of the Courts, Nashville City Center, 511 Union Street, Suite 600, Nashville, TN 37219
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
8 years
Retention Legal Citation
Supreme Court Rule 11-VII-d-7
RDA Comments
Records Management Division (RMD)
08-10-2017
No recommended changes.
Tennessee State Library and Archives
08-10-2017
No recommended changes.
Comptroller Audit Review
08-10-2017
We have reviewed RDA 11234 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-11-2017
Thank you.
RMD Director
08-15-2017
RDA 11234 is a request for a new RDA. The retention period will eight years and destroy and the format will be Electronic. Recommend approval of request to create RDA 11234.
Public Records Commission
09-07-2017
PRC approves RDA 11234.