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CERTIFIED LOCAL REDISTRICTING MAPS

RDA Number
11105
Effective Date
Record Series Abstract
THE FILES IN THIS RDA CONTAIN SIGNED PAPER MAPS RELATING TO LOCAL REDISTRICTING. MAPS INCLUDE CENSUS, PRECINCT, AND COUNTY COMMISSION DISTRICTS FOR A GIVEN COUNTY.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
CENSUS CYCLE
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
CERTIFIED MAPS ARE SCANNED ELECTRONICALLY BY THE OFFICE OF LOCAL GOVERNMENT AFTER A COUNTY'S REAPPORTIONMENT PLAN HAS BEEN ADOPTED (SIGNED BY APPROPRIATE COUNTY GOVERNMENT OFFICIALS) AND SENT TO THE OFFICE OF LOCAL GOVERNMENT. AGENCY WILL RETAIN AN ADMINISTRATIVE COPY ELECTRONICALLY . AFTER SCANNING AND VERIFYING ,OFFICE OF LOCAL GOVERNMENT WILL TRANSFER PAPER MAPS TO TENNESSEE STATE LIBRARY AND ARCHIVES IMMEDIATELY AFTER SCANNING FOR PERMANENT RETENTION.
Allotment Code
30709
Record Location
2nd Floor Cordell Hull Building - GIS Lab
File Arrangement
alpha
Date Range
1970-CURRENT
Annual Accumulation
0.5 CU. FT. ONLY IN REDISTRICTING CYCLES, 18.2 GB
Current Volume
3 CU. FT PAPER, 22.7 GB
Record Value
Administrative
Historic
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Stored
2nd Floor Cordell Hull Building - GIS Lab
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
0 YEARS
System Name
agency network server
Hardware Description
network attached storage
Software Description
word, excel, pdf, documents
System Location
Cordell Hull Building
Backup Procedures
shadow copy (30 days), tape backup (weekly, monthly, yearly)
Disaster Recovery
replicated to DR site in real-time
Data Migration Description
data stored on file servers with appropriate file extensions. Extensions include word, excel, pdf & mxd.
Legacy Revision UUID
2251