An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11217
Effective Date
Record Series Abstract
This record series covers exemption files for a bona fide nonprofit organization and its employees seeking an exemption from the licensing requirements of the Tennessee Residential Lending, Brokerage and Servicing Act. Exemption files may include new and renewal applications, documentation and correspondence from the Internal Revenue Service, Housing and Urban Development, and Secretary of State, and other documents generated in the course of the application process.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Calendar year in which the entity closes, fails to renew, or otherwise terminates, surrenders, or withdraws.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Files are cut off at the end of the calendar year in which the entity, closes, fails to renew, or otherwise terminates, surrenders, or withdraws application and maintained in agency for 5 years and then destroyed.
Worksheet
Record Location
312 Rosa L. Parks Avenue TN Tower, 26th Floor Nashville, TN 37243
File Arrangement
Alpha
Date Range
to
Allotment Code
33600
Annual Accumulation
.10 cu ft / 15 MB
Current Volume
.5 cu ft / 15 MB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
T.C.A. 45-13-201(d)(e); T.C.A. 45-1-120(a)
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 Years
Records Center Retention Period
0 Years
Retention Legal Citation
T.C.A. 45-13-201(d)(e); T.C.A. 45-1-120(a)
Electronic Records Plan Inventory
System Name
AG0319006WF503
Hardware Description
Vmware, OIR Data Center File Server
Software Description
Adobe PDF
System Location
OIR Data Center North
Backup Procedures
Daily by OIR following OIR established policy and procedures
Disaster Recovery
Daily by OIR following OIR established policy and procedures
Data Migration Description
Migrate to Vmware or ECM
RDA Comments
Records Management Division (RMD)
03-02-2017
No recommended changes.
Tennessee State Library and Archives
03-03-2017
No recommended changes.
Comptroller Audit Review
03-06-2017
We have reviewed RDA 11217 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-07-2017
We concur with RMD, TSLA and State Audit.
RMD Director
03-08-2017
RDA 11217 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11217.
Public Records Commission
03-28-2017
PRC approves RDA 11217