An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1677
Effective Date
Record Series Abstract
The Original Public and Private Acts for the State of Tennessee, including Resolutions, as passed by the General Assembly and original Ratification of Acts
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After each General Assembly adjourns a bound edition of Public and Private Acts is published
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Upon publication of bound edition of Public and Private Acts, paper record is transferred to the Tennessee State Library and Archives unbound, in original loose-leaf form. These records are maintained permanently. Scanned image records are maintained permanently in the Office of the Secretary of State.
Worksheet
Record Location
312 Rosa L. Parks Avenue 8th Floor
File Arrangement
Numeric
Media Format Generated
Paper
Date Range
to
Agency
Allotment Code
30501
Annual Accumulation
5.12 cu ft. / 0.1 GB
Current Volume
10.24 cu ft. / 0.25 GB
Record Value
Administrative
Fiscal
Historic
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
312 Rosa L. Parks Ave.
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
0 years
Retention Legal Citation
T.C.A.3-2-106
Electronic Records Plan Inventory
System Name
IE1819008WN001
Hardware Description
HP SAN/NAS, HP DL Servers
Software Description
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
System Location
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site
Backup Procedures
Incremental backups of daily, weekly, monthly, and annual backup tapes. Backup tapes are sent to Iron Mountain and rotated/recycled according to agency policy and procedures.
Disaster Recovery
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
RDA Comments
Records Management Division (RMD)
03-09-2017
No recommended changes.
Tennessee State Library and Archives
03-09-2017
No recommended changes.
Comptroller Audit Review
03-09-2017
We have reviewed RDA 1677 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-10-2017
Thank you.
RMD Director
03-10-2017
RDA 1677 is a request to revise an RDA. The retention period will remain permanent and the format will remain paper/electronic. The Title, Abstract, and Worksheet have been updated. Recommend approval of request to revise RDA 1677.
Public Records Commission
03-28-2017
PRC approves RDA 1677.