An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11323
Effective Date
Record Series Abstract
This record series includes but is not limited to meeting planning documents, agendas, notes, minutes, correspondence, and other related working documents.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Active files will be maintained by Tennessee Lawyers Assistance Program (TLAP) in paper and electronic format. Once the files are rendered inactive, the paper documents will be reformatted as electronic files, verified and approved. Thereafter, all paper copies will be destroyed by State approved methods. The electronic files well be retained by the Tennessee Lawyers Assistance Program (TLAP) permanently.
Worksheet
Record Location
Tennesseee Lawyers Assistance Program 214 Second Avenue, North, Suite 1 Nashville, TN 37201
File Arrangement
Numeric
Media Format Generated
Both
Date Range
1999 - Current
Allotment Code
30210
Annual Accumulation
.25 Gigabytes .18 Cubic Feet
Current Volume
4.52 Gigabytes 3.3 Cubic Feet
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Tennesseee Lawyers Assistance Program 214 Second Avenue, North, Suite 1 Nashville, TN 37201
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
Tennessee Code Annotated Rule 33
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Retention Legal Citation
Tennessee Code Annotated Rule 33
Electronic Records Plan Inventory
System Name
TLAP-Mayan - TLAP Boards and Commission Documents
Hardware Description
Virtual Server on HP Appliance / Ubuntu Server 18
Software Description
Mayan EDMS
System Location
NSCB Datacenter - 401 7th Avenue North
Backup Procedures
Employing Veeam Backup and Replication, data is backed up daily, with full backups running Friday. Incremental backups are processed Monday through Thursday. Data is stored on an EMC Data Domain storage appliance and replicated to a remote EMC Data Domain storage appliance nightly.
Disaster Recovery
Sufficient hardware and virtual capacity exists in both locations in order to redeploy stored data and permit continuity of operations in accordance with our disaster recovery plan.
Data Migration Description
Data can be migrated between PostgreSQL databases.
RDA Comments
Records Management Division (RMD)
04-24-2019
No recommended changes.
Tennessee State Library and Archives
04-24-2019
No recommended changes.
Comptroller Audit Review
04-25-2019
We have reviewed RDA 11323 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-25-2019
Thank you.
RMD Director
05-03-2019
RDA 11323 is a request to create an RDA. The retention period will be permanent. The format will be paper/electronic. Recommend approval of request to create RDA 11323.
Public Records Commission
05-22-2019
PRC approves RDA 11323