An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2403
Effective Date
Record Series Abstract
FIELD & ACTIVITY REPORT (CN-0760), PERMIT FOR CONSTRUCTION-SSDS (CN-0762), CERTIFICATE OF COMPLETION-SSDS (CN-0872), INSPECTION LETTER (CN-0875), REPORT OF SOIL ABSORPTION TEST (CN-0774), APPLICATION FOR GROUND WATER POLLUTION (GWP)SERVICES, CN-0803.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
3
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The files are to be cut off at the end of the calendar year, maintain in agency for 3 years. Paper will be scanned to electronic. Paper will be destroyed upon verification of electronic. Records are maintained permanently on an approved ECM server for staff to have access to pertinent documentation to locate sub surface sewage systems and make recommendations for repairs
Worksheet
Record Location
312 Rosa L Parks Ave., 11th floor TN Tower
File Arrangement
Alphabetical
Media Format Generated
Both
Media Format Stored
Electronic
Date Range
2013-current
Allotment Code
327.34
Annual Accumulation
3 cubic feet, will begin electronic storage April 2017
Current Volume
9 cubic ft,will begin electronic storage April 2017
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
permanent
Retention Legal Citation
NO
Electronic Records Plan Inventory
System Name
Enterprise FileNet
Hardware Description
Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description
FileNet P8 5.2
System Location
Data Center South Primary-Data Center North Secondary
Backup Procedures
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
RDA Comments
Records Management Division (RMD)
02-16-2017
No recommended changes.
Tennessee State Library and Archives
02-16-2017
No recommended changes.
Comptroller Audit Review
02-16-2017
We have reviewed RDA 2403from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
02-21-2017
Thank you.
RMD Director
03-07-2017
RDA 2403 is a request to revise an RDA. The retention period will remain permanent. The format will change to electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2403.
Public Records Commission
03-28-2017
PRC approves RDA 2403.