Record Series Abstract
FIELD & ACTIVITY REPORT (CN-0760), PERMIT FOR CONSTRUCTION-SSDS (CN-0762), CERTIFICATE OF COMPLETION-SSDS (CN-0872), INSPECTION LETTER (CN-0875), REPORT OF SOIL ABSORPTION TEST (CN-0774), APPLICATION FOR GROUND WATER POLLUTION (GWP)SERVICES, CN-0803.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
The files are to be cut off at the end of the calendar year, maintain in agency for 3 years. Paper will be scanned to electronic. Paper will be destroyed upon verification of electronic. Records are maintained permanently on an approved ECM server for staff to have access to pertinent documentation to locate sub surface sewage systems and make recommendations for repairs
312 Rosa L Parks Ave., 11th floor TN Tower
3 cubic feet, will begin electronic storage April 2017
9 cubic ft,will begin electronic storage April 2017
Information Shared Outside the State
Does this Record Series Contain Sensitive Information?
Retention Legal Citation
Windows Server 2012 R2 Data Center Edition/EMC Isilon
FileNet P8 5.2
Data Center South Primary-Data Center North Secondary
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
Legacy Revision UUID