An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11218
Effective Date
Record Series Abstract
This RDA applies to historic records at parks dealing with park origins, significant events, capital projects or initiatives that help to relate the history of parks. It may include photographs, correspondence, and other written records about events and people inside parks. This can also include park ranger or manager correspondence with central office staff, reports, oral history and other recordings in various media, and historical material from employees and citizens relating to the history of park property or local communities.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
10
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records will be generated and maintained in paper and electronic format. After 10 year retention records will be transferred to Tennessee State Library and Archives.
Worksheet
Record Location
312 Rosa L. Parks Ave, TN Tower 2nd floor
File Arrangement
Year
Media Format Stored
Electronic
Paper
Date Range
to
Allotment Code
327.12
Annual Accumulation
1 cubic foot, .5 GB
Current Volume
20 cubic feet, 1 GB
Record Value
Historic
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 years
Electronic Records Plan Inventory
System Name
Enterprise FileNet
Hardware Description
Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description
FileNet P8 5.2
System Location
Data Center South Primary-Data Center North Secondary
Backup Procedures
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain
Disaster Recovery
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
RDA Comments
Records Management Division (RMD)
03-02-2017
No recommended changes.
Tennessee State Library and Archives
03-03-2017
No recommended changes.
Comptroller Audit Review
03-06-2017
We have reviewed RDA 11218 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-06-2017
Thank you
RMD Director
03-09-2017
RDA 11218 is a request for a new RDA. The retention will be permanent, transfer to Library & Archives. the format will be paper/electronic. Recommend approval of request to create RDA 11218.
Public Records Commission
03-28-2017
PRC approves RDA 11218