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State Board Of Equalization Records

RDA Number
Effective Date
Record Series Abstract
Records include, but are not limited to: Appeal and Exemption Forms and Related Documents, Exemption Determination Notices, County Board Decisions, Docket Notices and Decisions and Orders.
Record Series Active
Cut Off at End of
If Other, Explain
Date of last action or expiration of appeal deadline
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
Records of all actions of the State Board of Equalization (SBOE) and the Assessment Appeals Commission, including exemption determination notices, shall be maintained electronically for 10 years from the date of last action (TCA 67-5-1513) and then destroyed by state approved methods. SBOE will no longer generate paper, and all past paper records will be scanned and verified and the paper will be destroyed.
Allotment Code
Record Location
Comptroller approved electronic storage system
File Arrangement
chronological and by county
Date Range
1980 - current
Annual Accumulation
217 GB Electronic
Current Volume
222 GB Electronic; 270 cu. ft.
Record Value
Audit Requirements
Information Shared Outside the State
Essential Record
Yes - Original
Essential Record Stored
Electronic storage system
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Agency Retention
10 years electronic
System Name
Enterprise FileNet System (or any program that modernizes or replaces FileNet)
Hardware Description
Windows Server 2008 R2 / SQL Server 2008 R2SP2
Software Description
Currently it is the Enterprise FileNet 4.5 - IBM FileNet P8 Platform (IBM FileNet Content Engine, IBM FileNet Process Engine, IBM FileNet Application Engine, IBM FileNet Rendition Engine, but it is subject to change as technology is replaced or updated.
System Location
STS Data Centers
Backup Procedures
Currently, only standard, file level backup services are offered. Full backups are done each weekend with incremental backups.
Disaster Recovery
Currently STS maintained and supported.
Data Migration Description
Currently STS maintained and supported.
Legacy Revision UUID