An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2300
Effective Date
Record Series Abstract
Remediation provides owners, prospective purchasers and other interested parties a means to voluntarily investigate, clean up or monitor sites that are not regulated or addressed by The Resource Conservation and Recovery Act (RCRA). All records of the Division of Remediation fall under the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) or TN Div. of Remediation. Remediation also addresses inactive hazardous substances sites which are not addressed under the Voluntary program. RECORDS INCLUDE: Studies, Findings, General Correspondence, legal notices, inspection reports, complaints, orders, technical reports, deeds, lab results, cost feasibility and recovery.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
When no further action or activity is required.
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The records will be cut off when no further action or activity is required, as determined by the Division of Remediation, that determines oversight and maintenance, or enforcement has been met. Paper records are maintained in agency until they are converted to electronic. Paper records are destroyed after verification of electronic record. Prior original microfilm has been converted to electronic format and will be maintained permanently in electronic format. Electronic records will be maintained permanently, in agency, or on approved storage platform.
Worksheet
Record Location
14th Floor, Wm. R. Snodgrass TN Tower and State Records Center
File Arrangement
numerical
Media Format Stored
Electronic
Date Range
to
Allotment Code
327.38
Annual Accumulation
10 cubic feet, 100 GB
Current Volume
375 cubic feet, 500 GB
Record Value
Administrative
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Records Center Retention Period
Permanent
Retention Legal Citation
NO
Electronic Records Plan Inventory
System Name
Enterprise FileNet
Hardware Description
Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description
FileNet P8 5.2
System Location
Data Center South Primary-Data Center North Secondary
Backup Procedures
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
RDA Comments
Records Management Division (RMD)
02-09-2017
No recommended changes.
Tennessee State Library and Archives
02-09-2017
No recommended changes.
Comptroller Audit Review
02-13-2017
We have reviewed RDA 2300 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
02-16-2017
Thank you
RMD Director
03-01-2017
RDA 2300 is a request to revise an RDA. The retention period will remain permanent. The format is changing to paper/electronic. The permanent electronic files will reside in the State\\\'s FileNet system, according to the electronic records policy. The Abstract, Disposition, and Worksheet have been updated.Recommend approval of request to revise RDA 2300.
Public Records Commission
03-28-2017
PRC approves RDA 2300.